Start gathering information from church members by putting brief questionnaires in the Sunday morning program. The questionnaire should include spaces for basic information, such as names (include all members of the household), street address, email addresses, and telephone numbers. Ask members to include tidbits about themselves. For instance, include in the information section places for occupation, birthdays and anniversaries. Finally, ask for a brief overview of hobbies or interests. This questionnaire can be filled out and turned in during the offering portion of the service the following week.

Over the course of a month, set up a time for members to have their photographs taken. These pictures should include entire households, when applicable, rather than individual photos of family members.

Input each household's information and photo on the computer. On the bottom half of 8.5 inch by 5.5 inch photo paper, print the written information about each family. On the top half include the photograph with their last names across the top and each individual's name across the bottom of the picture.

Make as many copies of each sheet as there are church members, plus extra to store as new members are added to your church. Use a three-hole punch so that each information sheet can fit easily into a vinyl three-ring binder with pockets. This makes it easy for information to be added or removed as necessary. Emboss the binder with the church name on the cover. Distribute them to each family.

Twice a year update any changes of address or contact information. Print the new statement on a 8.5-by-5.5-inch piece of computer paper and copy. Members can then insert them into the pockets of their directories.